Traditional Workflow

The Rotation Workflow is the general guideline by which all rotations in myClinicalExchange are requested, scheduled, and tracked. Your workflow(s) determine your homepage's setup. Depending on your institution’s setup, you will use either the Traditional or Slots-Based Workflow to set up rotations and schedule your students.

If your school uses the Traditional Workflow, you initiate the workflow by submitting a rotation request for a general period or a series of specified dates on behalf of your students. The hospital then reviews the rotation requests. If the schedule looks acceptable to the hospital, the rotation requests are approved, and you can link students to it.

As an Academic Coordinator, you actively participate in almost every stage of the Traditional Workflow. Below is a summary of each stage in the Traditional Workflow.

  • Students confirm their rotation details before the Academic Coordinator submits their requests.

  • Academic Coordinators can reach out to their affiliated hospitals to confirm rotation details before submitting a formal request for rotations in myClinicalExchange.

  • Whether or not you use the Pre-Confirm step, the Traditional Workflow officially begins when Academic Coordinators submit new rotation requests to the hospital for approval.

Academic Coordinators submit rotation requests to hospitals for a general period or a series of specified dates on behalf of their students.

Hospitals review the rotation requests from the Academic Coordinators and either approve, deny, or return them.

Students or their school must register and pay for their myClinicalExchange accounts.

Academic Coordinators schedule their students for their rotations.

  • Hospital send students their compliance information.

  • Students must complete compliance items before their rotations starts.

  • Academic Coordinators update and approve compliance items on their students' campus checklists.

Both hospitals and Academic Coordinators use the Rotation Manager to review student compliance items. This step ensures students are ready and compliant for their upcoming rotations.